Fund Administrator

Mauritius Permanent / Full Time

Recruiter :
Anshena Ammigan

Anshena Ammigan
  • Based in the North of Mauritius
  • Sound experiecne with the basics of Fund Administration
  • PE experience
Specific Responsibilities

This Company is output-focused; all of the below items will be assessed on the basis of achievement against the firm’s overall objectives and not in relation to involvement in activities towards achieving them

 
A. Direct areas of responsibility
  • Legal
    • Assist Senior Fund administrator in summarizing and monitoring administrative, compliance with secretarial action items in legal agreements
    • Maintain filing of legal agreements
  • Company secretarial
    • Maintain filing of all legal agreements, company secretarial documentation etc
    • Assist senior fund administrator with discharging responsibility for overseeing company filing system
    • Liaise with Management Company and Independent Directors to set up meetings (Board meetings, Committee Meetings etc.)
    • Drafting resolutions, preparing and maintaining templates,
    • Preparation of internal committee meeting Minutes and reviewing minutes prepared by Management Company
    • Assist Senior Fund administrator in overseeing management company
    • Maintaining and monitoring various statutory and compliance registers (directors, shareholders, etc.) and ensure Registers are up to date on a quarterly basis
    • Assist Senior Fund Administrator in maintaining Policies and Procedures.
    • Create and maintain Company secretarial calendar for Portfolio Company’s/Holding Companies– year end, AFS, reporting dates, obligations etc
    • Assist the Senior Fund administrator in managing the process for establishment of legal entities
  • Exchange control reporting
    • Assist Senior Fund Administrator in discharging responsibility for monitoring compliance with Exchange Control requirements
    • Assist with preparation of exchange control applications
    • Ongoing exchange control reporting (maintain register of reporting obligations; prepare annual reports etc)
    • Responsible for exchange control filings
  • Policies Administration & Fund Administration
    • Documentation of monitoring and compliance with company policies
    • Maintaining register of training and ensuring all staff remain compliant
    • Collating information and update register of policies
    • Documentation of compliance with policies
    • Assist with development of Convergence Standards for board packs
    • Develop and maintain register of board meetings (board calendar)
  • KYC requirements
    • Assist Senior Fund Administrator with:
    • Maintaining documentation of KYC policies, processes and procedures.
    • Ensuring compliance with KYC requirements under all applicable legislation, agreements and side letters and maintain summary of required procedures;
    • Maintaining "auditable" files of KYC documentation gathered. Manage information gathered, including appropriate tracking and
    • Manage collection and maintenance of KYC information for counterparts (e.g. in relation to new deals etc)
    • Liaise with different counterparties (investor, investees, transferors etc) for completion and maintenance of requisite KYC information and requirements
    • Maintain tracker for KYC documents and frequency of KYC review for each counterparty
  •  Statutory Compliance
    • Oversight of compliance with applicable legislation
B. Ad hoc responsibilities
  • Assist with ad hoc requests including the following:
    • Deal close, documentation
    • Reporting obligations
    • ESG and Impact reporting, specifically ABAC and AML policies and governance issues at underlying Portfolio Companies
    • Assist Senior Fund Administrator with various aspects related to internal compliance monitoring.
    • Others as required
  • Requirements:  
    • Relevant degree
    • 2-3 years of experience in a similar role

Referral reward: $120

Accounting > Accounting Administration

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